Construction contract management · Monthly

Your contract team, without the hiring.

You keep building. We help your team keep the contract under control. A named senior contract manager, backed by specialist support, helping you manage notices, variations, payments and claims — every week.

Book your free 45-minute review call → See pricing

For contractors and specialist subcontractors managing €500K–€50M contracts without enough senior contract-management capacity. We also support developers and owners needing additional commercial control.

From €1,500/month · Month to month · Scope agreed before we start

Not sure which plan fits? Take the 4-minute Contract Resilience Score →

What you receive in the first 30 days
A named senior contract manager✓
Your live contract register — deadlines, notices, variations, payments✓
Four weekly reviews with your team✓
A progress report: what's done, what's still exposed, what's next✓
Notice of delay — late design infoDraft now
VO-014 Additional drainagePricing
Payment application No. 7Follow up

Illustrative register extract. Within the scope agreed before you start.

When contractors call us

Waiting for the claim is not a strategy.

Three signs your contract needs more attention than your team can give it.

Variations are piling up

Instructions arrive on site, by email, on WhatsApp. Some are recorded, some priced, some forgotten — and the list keeps growing.

Sign: you can't say today what's been submitted and what hasn't.

Payments are disputed

Applications cut back, retention held, the client "reviewing". Cash flow tightens while the paperwork goes back and forth.

Sign: your last two applications came back reduced.

Your commercial team is overloaded

Your QS or project manager is running the site, the client and the contract at once. Notice periods don't wait for a quiet week.

Sign: letters get answered "when there's time".
How it works

One contract manager for you. Specialists behind them.

You get one named, senior contract manager who works with your team every week — with quantity surveyors, engineers and legal specialists from our partner network brought in when the scope calls for it.

01

Free 45-minute review call

We talk through one live contract with you on the call: where the key deadlines, payment and variation risks are likely to sit, and what to look at first. No documents needed.

02

Your named contract manager

Your single point of contact. A weekly review with your team, a live deadline register, and clear priorities on correspondence, variations and payments.

03

Specialists when needed

Quantum, delay, a legal question or another jurisdiction? We bring in the right QS, engineer or legal specialist — agreed with you in scope first.

Run on the 5Cs Framework™The same five controls, applied to your contract.
  1. 1CONTAIN Scope & variations
  2. 2COMMAND Programme, delay & claims
  3. 3CLOSE Instructions & decisions
  4. 4CONFIRM Payments & certification
  5. 5CONTROL Deadlines & weekly review
Services

From "contract signed" to "final account agreed".

Notices & deadlines

Contractual deadlines tracked in a live register. Notices prepared on time, so issues are raised while they can still be dealt with.

Variations & change

Instructions captured, recorded and prepared for submission — so changes in scope are presented properly for valuation.

Payments & cash flow

Support on payment applications, valuations and retention, with follow-up when certification falls behind the contract.

Claims, EOT & delay

Extension-of-time and claim positions built on the record — working alongside your legal counsel where formal steps are needed.

Contract review & negotiation

FIDIC Red, Yellow, Silver and bespoke contracts reviewed before you sign — and support in the negotiation itself.

Subcontracts & procurement

Subcontract and supplier packages aligned with your main contract, so obligations flow down consistently.

Results

Selected founder experience.

Before Ask Contracks, our founder led contract and commercial work on major capital projects. A few examples.

Gas pipeline · Denmark / Poland

Six-month idle time recovered inside the original window

An €850M+ cross-border pipeline programme lost six months to idle time. The contract record was rebuilt and the commercial position reset.

The lost time was recovered within the original programme window, and a €30M+ claims position was maintained.

6 monthsidle time recovered within the original window
€30M+claims position maintained
€850M+programme value
Energy · Belgium · €400M EPC

Stalled FIDIC negotiation, unlocked

Positions had hardened and repeated amendments made the commercial mechanism hard to read. The discussion was reframed around project value — the negotiation unlocked and the relationship was preserved.

Construction · Equatorial Guinea

One-tenth the cost. Half the time. Zero claims.

A community-led camp in West Africa, delivered with the contract managed from day one.

Construction site with tower cranes
Glass dome roof structure under construction
Completed shopping centre interior with glass dome
Completed building with triangulated glass façade

From the field — construction, delivery and handover.

"Contracks brought structure and clarity to a procurement process that had become difficult to manage across suppliers and stakeholders. We improved alignment, reduced unnecessary costs, and kept delivery moving without constant firefighting."
Richard I. · CEO · Water project, West Africa
The math

A full team in-house, or senior support when you need it.

Two different capacity models, side by side.

A dedicated five-person team

✕Contract manager€11,000/mo
✕Project / site engineer€9,000/mo
✕Quantity surveyor€8,500/mo
✕Contract clerk / document controller€5,000/mo
✕Legal counsel€13,500/mo
✕Recruitment and ramp-up3–6 months
Approximately€45–50K/mo

Illustrative Belgian employer-cost model, full-time staff. Different capacity models: services and specialist involvement with Ask Contracks are agreed in scope.

Ask Contracks

Shared specialist support

✓Named senior contract manageryours
✓Weekly review with your teamevery week
✓QS, engineering and legal specialistsagreed in scope
✓Recruitment, HR, notice periodsnone
✓Monthly commitmentmonth to month
Starting at€1,500/mo

You don't get five full-time people. You get senior judgement and the right specialist at the right moment — without employing them.

Pricing

Visible starting prices. Scope agreed up front.

Every plan runs month to month. Your exact fee depends on the contracts covered, their complexity and the monthly capacity you need — confirmed in writing before you start.

Control

Senior review and advice. Your team executes.

from €1,500 /month
Weekly review · advice · prioritisation
  • Weekly contract review with your team
  • Live deadline register, kept up to date
  • Advice on letters, instructions and priorities
  • Monthly priority report
  • Questions between reviews, within agreed monthly capacity
Book your free 45-min call

Dedicated

Hands-on administration and drafting for one agreed contract.

from €2,500 /month
1 contract · €500K+ · up to 3 years
  • Everything in Control
  • Named senior contract manager on your contract
  • Correspondence and notices drafted
  • Variations prepared for submission
  • Payment applications supported and followed up
  • Within a defined monthly capacity
Book your free 45-min call

Custom

Multiple contracts, substantial claims or intensive support.

Quote · scoped
Multi-contract · claims · specialist analysis
  • Several contracts in parallel
  • Substantial claims and EOT submissions
  • Specialist quantum, delay or legal input
  • Contract drafting and negotiation
  • Cross-border projects
Book your free 45-min call

We agree the contracts covered, priority activities and monthly capacity before starting. If your needs grow, we agree additional support and pricing with you first.

What €1,500 a month gets you

Control, on its own

  • 4 weekly reviews with your team — 60 minutes each
  • One live register of deadlines, notices, variations and payments
  • One monthly report: what's open, what's at risk, what to do next
  • Senior advice between reviews on letters and instructions

Your team keeps drafting and sending. We make sure it's the right thing, at the right time.

Sample deliverable · Contract registerIllustrative
ItemClauseDueStatus
Notice of delay — late design infoNotice of claimin 3 daysDraft now
VO-014 Additional drainageVariationthis weekPricing
Interim payment application No. 7PaymentsubmittedFollow up
VO-011 Façade changeVariation—Submitted
Subcontractor programme updateProgrammenext reviewOn track

Illustrative example. Your register follows your contract's own clauses and deadlines.

Our service standardRoutine submissions reviewed within two business days, within agreed scope and volume. Urgent deadlines are handled when we explicitly accept them.

All prices exclude VAT.

Free · 4 minutes

Not sure which plan fits? Score your contract first.

Scored on the 5Cs Framework™ — scope, delay and claims, instructions, payments and deadlines. Your Contract Resilience Score, your two biggest gaps and the plan we'd recommend: Control, Dedicated or Custom.

Take the Contract Resilience Score →
  1. 3Resilient
  2. 2Exposed
  3. 1Fragile
Your first month

What happens once you start.

After acceptance and receipt of the agreed documents.

Week 1

Handover & first review

We take over the file, set up your register, agree responsibilities and identify priority deadlines. First weekly review with your team.

Weeks 2–3

Priority issues

We work through priority correspondence, variations and payment issues within the agreed scope.

Week 4

Progress report

What's been done, what exposure remains unresolved, and the actions for the next month.

Where notice periods may already have passed, we assess the position with you — we don't assume rights are lost, or restored.

Who you work with

Named people. Human judgement.

Ask Contracks is a service of Contracks Global. You know who's on your contract — and you can call them.

Serguei Poppeleer

Serguei Poppeleer

Founder | Contracts & Commercial

Civil engineer with more than 20 years' experience across major construction and EPC contracts in Europe, Africa and the Gulf. Has sat on both sides of the table: the contractor trying to get paid and the owner trying to control cost.

MCIArb · WorldCC · CIoB · LLM Oil & Gas · MSc Civil Engineering · Executive MBA

Serguei Poppeleer speaking on a panel at the Global Tourism Forum, Brussels 2025
Speaking at the Global Tourism Forum · Brussels 2025
A person you can callYour named contract manager knows your contract and your counterparty.
In the meetings that matterWith your client, engineer or subcontractors — when it's agreed in scope.
Judgement and negotiationKnowing when to push, when to settle and when to wait comes from experience.
Our common language: contract law and construction.
EnglishFrançaisItaliano Other languages on request, via partners Europe · Africa · Gulf FIDIC · OHADA · bespoke
Common questions

Answers, straight.

What exactly is included in my plan?

Before you start, we agree in writing the contracts covered, the priority activities and the monthly capacity — including meetings and document volumes. If your needs grow, we agree additional support and price with you first.

Is there a minimum term?

No. Plans run month to month, with one month's notice.

Do you replace our lawyers?

No. We manage the contract day to day and work alongside your legal counsel. Where formal legal steps are needed, we help prepare a clear record for them.

How is this different from hiring in-house?

No recruitment and no ramp-up. You get a named senior contract manager plus access to QS, engineering and legal specialists when the scope needs them — without employing a full team.

Is this an AI tool?

No. Ask Contracks is people — a named contract manager you can call, who can join your meetings. We use software to keep registers; judgement and drafting are human.

How do you handle confidentiality?

We run a conflict check and sign a confidentiality agreement before receiving any contract documents. Documents are then exchanged through a secure channel.

Where do you work, and in which languages?

Primarily in English, French and Italian, across Europe, Africa and the Gulf. Other languages and regions are possible through partners — we confirm availability before we agree scope.

What determines the exact price?

The number of contracts, their value and complexity, the monthly capacity needed and whether a dispute is already live. You get a fixed monthly fee in writing before starting.

Get started

Book your free 45-minute review call.

We take on 4 free review calls per month.

Tell us about you and your project. We read every request and contact you to book your call. The free review happens on the call — 45 minutes on one live construction contract. No documents needed.

Not sure which plan fits? Take the 4-minute score first →

What happens after you book
  1. Send your detailsWho you are, your project and what's on your mind.
  2. We contact you within one business dayWe check for conflicts and book your call at a time that suits you.
  3. Your free 45-minute review callWe talk through your contract and priorities. No documents needed.
  4. Scope and fee in writingContracts covered, capacity and monthly fee — no obligation.
  5. Confidentiality and secure handoverIf you go ahead, we sign a confidentiality agreement before any documents are shared.

* Required. No documents needed — the review happens on the call. We contact you within one business day to book it.

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Pricing Free call